1. Privacy at a Glance

Privacy at a glance

The following information provides a simple overview of what happens with your personal data when you visit this website. Personal data refers to any data that can personally identify you. For detailed information on data protection, please refer to our privacy policy listed below.

Data collection on this website

Who is responsible for data collection on this website?

The data processing on this website is carried out by the website operator. You can find their contact details in the “Responsible Party” section of this privacy policy.

How do we collect your data?

Your data is collected when you provide it to us. This may include data you enter into a contact form, for example.

Other data is automatically or with your consent collected by our IT systems when you visit the website. This includes technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically when you enter this website.

What do we use your data for?

Some of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?

You have the right to receive free information about the origin, recipient, and purpose of your stored personal data at any time. You also have the right to request the correction or deletion of this data. If you have given your consent for data processing, you can revoke it at any time for the future. Additionally, you have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

Analysis Tools and Third-Party Tools

When visiting this website, your surfing behavior may be statistically evaluated. This is primarily done using analytics programs.

Detailed information on these analytics programs can be found in the following privacy policy.

 

 

  1. Hosting

We host the content of our website with the following provider:

IONOS

The provider is IONOS SE, Elgendorfer Str. 57, 56410 Montabaur (hereinafter referred to as IONOS). When you visit our website, IONOS collects various log files, including your IP addresses. For details, please refer to IONOS’s privacy policy: https://www.ionos.de/terms-gtc/terms-privacy.

The use of IONOS is based on Art. 6(1)(f) GDPR. We have a legitimate interest in ensuring a reliable presentation of our website. If the processing requires your consent, it will be based solely on Art. 6(1)(a) GDPR and § 25(1) TTDSG, to the extent that the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) according to TTDSG. The consent can be revoked at any time.

Data processing

We have concluded a contract for data processing on behalf (DPA) for the use of the aforementioned service. This is a legally required contract that ensures that the provider processes the personal data of our website visitors only on our instructions and in compliance with the GDPR.

 

  1. General information and mandatory information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the legal data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data that can personally identify you. This privacy policy explains what data we collect and how we use it. It also explains how and for what purpose this happens.

We would like to point out that data transmission over the Internet (e.g., communication by e-mail) may have security vulnerabilities. A complete protection of the data against access by third parties is not possible.

Responsible

The controller for data processing on this website is:

evocenta GmbH
Munscheidstraße 14
45886 Gelsenkirchen

Phone: +49 209 73080 50
E-Mail: datenschutz@evocenta.com

 

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g., names, email addresses, etc.).

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you make a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, the deletion will occur after these reasons cease to apply.

General information on the legal basis of data processing on this website

If you have given your consent to data processing, we will process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, if special categories of data are processed in accordance with Art. 9(1) GDPR. In the event of explicit consent to the transfer of personal data to third countries, data processing is also based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing is also based on § 25(1) TTDSG. The consent can be revoked at any time. If your data is required for the performance of a contract or for pre-contractual measures, we process your data based on Art. 6(1)(b) GDPR. Furthermore, we process your data if required to fulfill a legal obligation based on Art. 6(1)(c) GDPR. Data processing may also be based on our legitimate interest pursuant to Art. 6(1)(f) GDPR. The relevant legal bases for each specific case are provided in the following paragraphs of this privacy policy.

Data protection officer

We have appointed a data protection officer:

Creditreform Compliance Services GmbH
Hammfelddamm 13 41460 Neuss

Phone:: +49 2131 109-1089
E-Mail: datenschutz@evocenta.com

Note on data transfer to the USA and other third countries

We use tools from companies based in the USA or other countries that do not provide a level of data protection equivalent to that of the EU. When these tools are active, your personal data may be transferred to and processed in these third countries. Please be aware that in these countries, a data protection level comparable to that of the EU cannot be guaranteed. For example, US companies are obligated to disclose personal data to security authorities without you as the data subject being able to take legal action against it. Therefore, it cannot be ruled out that US authorities (e.g., intelligence agencies) may process, analyze, and permanently store your data located on US servers for monitoring purposes. We have no control over these processing activities.

Revocation of your consent to data processing

Many data processing operations are only possible with your explicit consent. You can revoke your consent at any time. The legality of data processing carried out before the revocation is not affected by the revocation.

Right of objection against data collection in special cases and direct marketing (Art. 21 GDPR)

If data processing is based on Art. 6(1)(e) or (f) GDPR, you have the right to object to the processing of your personal data for reasons arising from your particular situation, including profiling based on these provisions. The respective legal basis for the processing can be found in this data protection declaration. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves the assertion, exercise, or defense of legal claims (objection pursuant to Art. 21(1) GDPR).

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for the purpose of such advertising, including profiling to the extent that it is related to such direct marketing. If you object, your personal data will subsequently no longer be used for direct marketing purposes (objection pursuant to Art. 21(2) GDPR).

 

Right to lodge a complaint with the supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work, or the place of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedy.

 

Right to data portability

You have the right to have data that we process automatically based on your consent or in fulfillment of a contract handed over to yourself or to a third party in a standard, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent technically feasible.

 

Information, Deletion, and Rectification

Within the framework of the applicable legal provisions, you have the right to free information about your stored personal data, their origin and recipients, and the purpose of data processing and, if necessary, a right to rectification or deletion of this data. For this purpose, as well as for further questions regarding personal data, you can contact us at any time.

Right to restriction of processing

You have the right to request the restriction of processing of your personal data. You can exercise this right by contacting us at any time. The right to restriction of processing applies in the following cases::

  • If you contest the accuracy of your personal data that we have stored, you have the right to request the restriction of processing while we verify the accuracy of the data.
  • If the processing of your personal data is unlawful, you can request the restriction of processing instead of deletion.
  • If we no longer need your personal data, but you require it for the exercise, defense, or establishment of legal claims, you have the right to request the restriction of processing instead of deletion.
  • If you have objected to the processing of your personal data under Article 21(1) of the GDPR, an assessment of the balance between your interests and ours needs to be conducted. During this assessment, you have the right to request the restriction of processing of your personal data.

When the processing of your personal data is restricted, except for storage, we can only process the data with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

 

SSL/TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the website operator, this site uses SSL/TLS encryption. You can recognize an encrypted connection by the change in the address line of your browser from “http://” to “https://” and the lock symbol in your browser line.

When SSL/TLS encryption is activated, the data you transmit to us cannot be read by third parties.

 

Objection to promotional emails

We hereby object to the use of contact data published within the scope of the imprint obligation for the transmission of not expressly requested advertising and information materials. The operators of this website expressly reserve the right to take legal action in the event of unsolicited advertising information, such as spam emails.

  1. Data collection on this website

Cookies

Our website uses so-called “cookies.” Cookies are small data packets that do not harm your device. They are either temporarily stored for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after your visit ends, while persistent cookies remain stored on your device until you delete them manually or your web browser automatically deletes them.

Cookies can originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies allow the integration of certain services from third-party companies within websites (e.g., cookies for payment processing).

Cookies serve various functions. Many cookies are technically necessary as certain website functions would not work without them (e.g., shopping cart function or video display). Other cookies may be used for evaluating user behavior or for advertising purposes.

Cookies that are necessary for performing electronic communication processes, providing specific functions requested by you (e.g., shopping cart function), or optimizing the website (e.g., cookies for measuring web audience) (necessary cookies) are stored based on Art. 6(1)(f) of the GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent has been requested for the storage of cookies and similar identification technologies, the processing is based exclusively on this consent (Art. 6(1)(a) of the GDPR and § 25(1) of the TTDSG); the consent can be revoked at any time.

You can configure your browser settings to inform you about the placement of cookies and allow cookies only in specific cases, block cookies for certain situations, or generally exclude them, as well as enable the automatic deletion of cookies when closing the browser. By deactivating cookies, the functionality of this website may be limited.

Details about the specific cookies and services used on this website can be found in this privacy policy.

Consent with Borlabs Cookie

Our website uses the consent technology provided by Borlabs Cookie to obtain your consent for storing certain cookies in your browser or for using specific technologies, and to document this in compliance with data protection regulations. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg (hereinafter referred to as “Borlabs”).

When you visit our website, a Borlabs cookie is stored in your browser, in which the consents you have given or the revocation of these consents are stored. This data is not passed on to the provider of Borlabs Cookie.

 

The data collected will be stored until you ask us to delete it or until the Borlabs cookie is deleted on its own, or the purpose for data storage no longer exists. Mandatory statutory retention periods remain unaffected. Details on data processing by Borlabs Cookie can be found at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/.

The use of Borlabs Cookie consent technology is to obtain the legally required consents for the use of cookies. The legal basis for this is Art. 6(1)(c) of the GDPR.

 

Einstellungen anpassen (Adjust Settings)

 

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are::

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Hostname of the accessing computer
  • Time of the server request
  • IP address

These data will not be combined with other data sources.

The collection of this data is based on Art. 6(1)(f) of the GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be recorded.

Contact form

If you submit inquiries to us via the contact form, the information provided in the contact form, including the contact details you provide there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not pass on this data without your consent.

The processing of this data is based on Art. 6(1)(b) of the GDPR, if your inquiry is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6(1)(f) of the GDPR) or on your consent (Art. 6(1)(a) of the GDPR) if it has been requested; the consent can be revoked at any time.

The data you enter in the contact form will remain with us until you ask us to delete it, revoke your consent to store it, or the purpose for data storage no longer exists (e.g., after your inquiry has been processed). Mandatory statutory provisions – in particular retention periods – remain unaffected.

  1. Analysis tools and advertising

Google Tag Manager

We use the Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

The Google Tag Manager is a tool that allows us to integrate tracking or statistical tools and other technologies on our website. The Google Tag Manager itself does not create user profiles, store cookies, or perform independent analyses. It is only used for the management and deployment of the tools integrated through it. However, the Google Tag Manager does collect your IP address, which can also be transferred to Google’s parent company in the United States.

The use of the Google Tag Manager is based on Art. 6(1)(f) of the GDPR. The website operator has a legitimate interest in a quick and uncomplicated integration and management of various tools on its website. If consent has been requested, the processing is based exclusively on Art. 6(1)(a) of the GDPR and § 25(1) of the TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting). The consent can be revoked at any time.

 

Google Analytics

This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics allows the website operator to analyze the behavior of website visitors. The website operator receives various usage data, such as page views, time spent on the website, operating systems used, and the user’s origin. This data is summarized in a user ID and assigned to the respective device of the website visitor.

Furthermore, with Google Analytics, we can record your mouse movements, scrolling behavior, and clicks, among other things. Google Analytics also uses various modeling approaches to supplement the collected data and employs machine learning technologies for data analysis.

Google Analytics uses technologies that enable the recognition of the user for the purpose of analyzing user behavior (e.g., cookies or device fingerprinting). The information collected by Google about the use of this website is usually transferred to a Google server in the USA and stored there.

The use of this service is based on your consent under Art. 6(1)(a) of the GDPR and § 25(1) of the TTDSG. The consent can be revoked at any time.

The transfer of data to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.

Browser Plugin

You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

For more information on how Google Analytics handles user data, please see Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

 

Data processing agreement

We have concluded a data processing agreement with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Google Ads

The website operator uses Google Ads. Google Ads is an online advertising program provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Ads allows us to display advertisements in the Google search engine or on third-party websites when users enter certain search terms on Google (keyword targeting). Additionally, targeted ads can be displayed based on the user data available from Google (e.g., location data and interests) (audience targeting). As website operators, we can quantitatively evaluate this data by analyzing, for example, which search terms led to the display of our ads and how many clicks were generated.

The use of this service is based on your consent under Art. 6(1)(a) of the GDPR and § 25(1) of the TTDSG. The consent can be revoked at any time.Die Nutzung dieses Dienstes erfolgt auf Grundlage Ihrer Einwilligung nach Art. 6 Abs. 1 lit. a DSGVO und § 25 Abs. 1 TTDSG. Die Einwilligung ist jederzeit widerrufbar.

The transfer of data to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://policies.google.com/privacy/frameworks and https://privacy.google.com/businesses/controllerterms/mccs/.

 

  1. Newsletter

Newsletter­ data

If you wish to subscribe to the newsletter offered on the website, we require your email address and information that allows us to verify that you are the owner of the provided email address and that you agree to receive the newsletter. Further data will not be collected or will be collected on a voluntary basis only. For the processing of the newsletter, we use newsletter service providers described below.

Rapidmail

This website uses Rapidmail to send newsletters. The provider is rapidmail GmbH, Augustinerplatz 2, 79098 Freiburg i.Br., Germany.

Rapidmail is a service that allows the organization and analysis of newsletter delivery, among other functions. The data you enter for the purpose of subscribing to the newsletter is stored on Rapidmail’s servers in Germany.

Data analysis by Rapidmail

For analysis purposes, the emails sent via Rapidmail contain a so-called “tracking pixel” that connects to Rapidmail’s servers when the email is opened. This allows us to determine whether a newsletter message has been opened.

 

Furthermore, with the help of Rapidmail, we can determine whether and which links in the newsletter message have been clicked on. All links in the email are tracking links that can count your clicks. If you do not want Rapidmail to analyze your data, you must unsubscribe from the newsletter. We provide a corresponding link in each newsletter message

For more information on the analysis functions of Rapidmail, please refer to the following link: https://de.rapidmail.wiki/kategorien/statistiken/.

 

Legal basis

The data processing is based on your consent (Art. 6(1)(a) of the GDPR). You can revoke this consent at any time. The legality of the data processing operations already carried out remains unaffected by the revocation.

 

Storage duration

The data you provide us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter or the newsletter service provider and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data that has been stored by us for other purposes remains unaffected.

After you unsubscribe from the newsletter distribution list, your email address may be stored by us or the newsletter service provider in a blacklist if this is necessary to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) of the GDPR). The storage in the blacklist is not time-limited. You can object to the storage if your interests outweigh our legitimate interest.

For more details, please refer to the data security information provided by Rapidmai: https://www.rapidmail.de/datensicherheit.

Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the aforementioned service. This is a legally required contract that ensures that this service provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

  1. Plugins and Tools

YouTube with Enhanced Data Protection

This website embeds videos from YouTube. The operator of the pages is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in enhanced data protection mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this website before they watch the video. However, the enhanced data protection mode does not necessarily exclude data transfer to YouTube partners. Thus, YouTube establishes a connection to the Google DoubleClick network regardless of whether you are watching a video.

When you start a YouTube video on this website, a connection to YouTube’s servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to directly associate your browsing behavior with your personal profile. You can prevent this by logging out of your YouTube account.

Furthermore, after starting a video, YouTube may store various cookies on your device or use similar recognition technologies (e.g., device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, among other things, to capture video statistics, improve user-friendliness, and prevent fraud attempts.

Additional data processing operations may be triggered after the start of a YouTube video, over which we have no influence.

The use of YouTube is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6(1)(f) of the GDPR. If consent has been requested, the processing is based exclusively on Art. 6(1)(a) of the GDPR and § 25(1) of the German Telemedia Act (TTDSG), provided that the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time.

For more information about YouTube’s privacy practices, please refer to their privacy policy: https://policies.google.com/privacy?hl=de.

Google Fonts (local hosting)

This site uses so-called Google Fonts for the uniform display of fonts, provided by Google. The Google Fonts are installed locally, and no connection to Google’s servers takes place.

For more information about Google Fonts, please visit: https://developers.google.com/fonts/faq and refer to Google’s privacy policy: https://policies.google.com/privacy?hl=de.

Font Awesome (local hosting)

This site uses Font Awesome for the uniform display of fonts. Font Awesome is installed locally, and no connection to Fonticons, Inc. servers takes place.

For more information about Font Awesome, please refer to the Font Awesome privacy policy: https://fontawesome.com/privacy.

 

  1. Audio and video conferences

Data processing

For communication with our customers, we use various online conference tools. The specific tools used by us are listed below. When you communicate with us via video or audio conference over the internet, your personal data is collected and processed by us and the provider of the respective conference tool.

The conference tools collect all data that you provide/use for the use of the tools (email address and/or telephone number). Furthermore, the conference tools process the duration of the conference, start and end times (time) of participation in the conference, number of participants, and other “context information” related to the communication process (metadata).

Additionally, the tool’s provider processes all technical data required for the handling of the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.

If content is exchanged, uploaded, or otherwise provided within the tool, it is also stored on the servers of the tool providers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared during the use of the service.

Please note that we do not have full control over the data processing operations of the used tools. Our possibilities are primarily based on the company policy of the respective provider. For further information on data processing by the conference tools, please refer to the privacy policies of the respective tools listed below.

 

Purpose and legal basis

The conference tools are used to communicate with potential or existing contractual partners or to offer certain services to our customers (Art. 6(1)(b) of the GDPR). Furthermore, the use of the tools serves the general simplification and acceleration of communication with us or our company (legitimate interest within the meaning of Art. 6(1)(f) of the GDPR). If consent has been requested, the use of the respective tools is based on this consent; the consent can be revoked at any time with effect for the future.

Storage duration

The data directly collected by us via the video and conference tools will be deleted from our systems as soon as you request us to delete it, revoke your consent to store it, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence on the storage duration of your data that is stored by the operators of the conference tools for their purposes. For details on this, please contact the operators of the conference tools directly.

Used conference tools

We use the following tools:

 

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing, please refer to Microsoft Teams’ privacy policy: https://privacy.microsoft.com/de-de/privacystatement.

Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the aforementioned service. This is a legally required contract that ensures that the service processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

 

  1. Our own services

Handling of applicant data

We offer you the opportunity to apply with us (e.g., via email, postal mail, or online application form). In the following, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data are carried out in accordance with applicable data protection laws and all other legal regulations, and that your data is treated strictly confidential.

Scope and purpose of data collection

When you submit an application to us, we process the personal data associated with it (e.g., contact and communication data, application documents, notes from job interviews, etc.), to the extent necessary for deciding on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 (1) lit. b GDPR (general contract initiation), and – if you have given your consent – Art. 6 (1) lit. a GDPR. The consent can be revoked at any time. Your personal data will only be disclosed within our company to individuals who are involved in processing your application.

 

If the application is successful, the data submitted by you will be stored in our data processing systems for the purpose of carrying out the employment relationship, based on § 26 BDSG and Art. 6 (1) lit. b GDPR.

Retention period of data

If we cannot offer you a job, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 (1) lit. f GDPR) for up to 6 months after the end of the application process (rejection or withdrawal of the application). After that, the data will be deleted, and the physical application documents will be destroyed. The storage serves as evidence in case of a legal dispute. If it is evident that the data will be required after the 6-month period (e.g., due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.

A longer retention period may also occur if you have given your consent (Art. 6 (1) lit. a GDPR) or if statutory retention obligations prevent deletion.

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